Privacy
leuK Publishing highly values the protection of your personal data. We process personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable laws and regulations. This privacy policy explains what data we collect, why we do so, and how we handle your data with care.
Who we are
leuK Publishing is based in the municipality of Zeist, The Netherlands, and is dedicated to promoting leuK.
Contact details:
Address: P.O. Box 1, 3700 AA Zeist, The Netherlands
Email: privacy@leuKpublishing.com
Website: leuKpublishing.com
For any questions regarding privacy and data protection, you can contact us using the details above.
What personal data do we process?
We process personal data necessary for our activities and services, including:
Name, address, and contact details (email, phone number)
Date of birth (if relevant)
Organization details (if applicable)
Payment information (for donations and transactions)
IP address and cookies when using our website
Any additional information you voluntarily provide (e.g., via contact forms)
We collect and process personal data only when necessary for our purposes.
Why do we process your data?
We process personal data for the following purposes:
To contact you regarding activities and events
To register participants for meetings, programs, or projects
To process donations and maintain financial records
To provide information about LeuK Publishing and our initiatives
To ensure the safe and effective operation of our website
We only process data that is strictly necessary and follow the principle of data minimization.
What is the legal basis for processing?
We process personal data based on at least one of the following legal grounds under Article 6 GDPR:
Consent – e.g., when signing up for newsletters or events
Contractual necessity – e.g., with donors or collaboration partners
Legal obligation – e.g., for financial recordkeeping
Legitimate interest – e.g., in pursuing our mission and maintaining communication with stakeholders
You have the right to withdraw your consent at any time.
How long do we store your data?
We retain personal data only as long as necessary. Retention periods are:
Contact information: 5 years after last interaction
Donor data: 7 years (required by tax law)
Participation in activities: 4 years after the event
Website data (cookies and logs): see our cookies section, as mentioned below
Once the retention period has expired, your data will be securely deleted.
Do we share your data with third parties?
We do not share personal data with third parties, unless:
It is necessary for our services (e.g., an email distribution service)
There is a legal obligation (e.g., tax authorities or regulators)
You have explicitly given your consent
We enter into data processing agreements with all processors, requiring them to process personal data only on behalf of LeuK Publishing and in accordance with the GDPR.
How do we protect your data?
We take appropriate technical and organizational measures to protect personal data from loss, misuse, or unauthorized access, including:
Secure data storage and encryption
Restricted access to data (only authorized personnel)
Up-to-date security software and firewall protection
Regular evaluations of our security practices
Do we use cookies and tracking technologies?
Our website uses functional and analytical cookies:
Functional cookies – essential for the proper functioning of the site
Analytical cookies – help us understand how our website is used
We do not use tracking cookies or third-party cookies without your consent. You can manage cookies through your browser settings.
What are your rights?
As a data subject, you have the following rights:
Right of access – to know what data we hold about you
Right to rectification – to correct incomplete or inaccurate data
Right to erasure – to request deletion of your data, unless legal obligations prevent this
Right to restriction of processing – to temporarily halt processing
Right to data portability – to receive your data in a structured, digital format
Right to object – to processing based on legitimate interest
You may exercise these rights by contacting: privacy@leuKpublishing.com. We will respond within one month.
Complaints and supervision
Do you have a complaint about how we handle your personal data? Please contact us via privacy@leuKpublishing.com.
If you’re not satisfied with our response, you can file a complaint with the Dutch Data Protection Authority: autoriteitpersoonsgegevens.nl.
Changes
We may update this document from time to time. The most recent version will always be published on our website. We recommend that you review this disclaimer periodically.
Last updated: July 1, 2025.
